Data Security at Entigrity: A Comprehensive Overview of Our Precautions

In the digital age, data security in accounting is of paramount importance, especially in industries dealing with sensitive information. At Entigrity, we understand the significance of safeguarding our clients' data and maintaining their trust. Our data security policy rests on three pillars: People, Process, and Practices. Our stringent data security practices minimize risk and we’re proud to say that we haven’t had any data breaches in our 8+ year history!

People

Our workforce is not only qualified and experienced but also deeply committed to maintaining confidentiality. We have a dedicated IT team that constantly monitors our systems, ensuring early detection of any anomalies. Our employees are chosen after rigorous background and reference checks, instilling trust right from the hiring process. With a team possessing profound knowledge of US accounting and major accounting software, you can rest assured that your data is in capable hands.

Process

Our data security practices adhere to the ISO 27001 standards – a globally recognized benchmark for information security management systems. This certification underscores our commitment to robust policies that safeguard client data. We follow stringent non-disclosure contracts during employment commencement, ensuring that confidentiality is ingrained in our culture. Our paperless operations minimize the risk of physical breaches, and our comprehensive policies guarantee airtight data protection.

Data Protection Practices

Our physical infrastructure is designed to maintain maximum accounting data security. We employ 24x7 CCTV surveillance and access restrictions through key card systems. To prevent unauthorized data transfers, we disable USB and data transfer devices, and prohibit the use of mobile devices, pens, papers, and printers in operational areas. Controlled internet access, blocked social media and e-commerce websites, and restricted access to personal emails further enhance data security in accounting. Multi-layer authentication, strong firewalls, and 256-bit SSL encryption fortify our digital realm.

Check out our video to see how we maintain accounting data security and privacy

Additional Layers of accounting security

Entigrity's commitment to data security in accounting goes beyond the basics. We have implemented various practices to create a multi-faceted defense against potential threats:

Data never leaves your office:

Entigrity’s offshore team operates through remote systems. This innovative method minimizes the risks associated with data breaches, safeguarding the confidential information of the firm's clients. By allowing the offshore team to work on remote systems, the actual data remains secure within the firms premises, untouched by the geographical location of the team. This approach not only demonstrates a commitment to data privacy but also ensures a seamless workflow while upholding the highest standards of accounting data security for client data.

SOC Type II Certifications:

Entigrity's SOC Type II certifications ensure the accounting security of clients' data by demonstrating the company's commitment to robust internal controls and data protection practices. Through an extensive audit process, Entigrity proves that its systems, processes, and procedures meet stringent standards for data security in accounting, availability, processing integrity, confidentiality, and privacy. This includes comprehensive measures such as access controls, encryption, regular monitoring, and risk assessment, assuring clients that their data is handled in a secure environment and minimizing the risk of unauthorized access, data breaches, and other potential vulnerabilities.

ISO 27001:2013 Certification:

ISO 27001:2013 certification ensures robust cybersecurity in accounting of client data through a comprehensive framework of internationally recognized information security standards. By implementing stringent risk assessment, management protocols, and controls, Entigrity establishes a systematic approach to identifying, mitigating, and managing security risks. This includes encryption, access controls, regular audits, and employee training to maintain the confidentiality, integrity, and availability of client data, thereby fostering a secure environment for sensitive information.

GDPR Compliance:

The EU General Data Protection Regulation (GDPR) ensures the accounting data security of clients' data by imposing strict guidelines on how organizations collect, process, store, and protect personal data. It mandates that businesses implement robust security measures, including encryption and access controls, to safeguard client information from unauthorized access, breaches, and cyber threats.

GDPR also enforces transparency by requiring clear and concise privacy policies, obtaining explicit consent for data processing, and giving clients the right to access, rectify, or erase their data. By enforcing these regulations, GDPR aims to establish a comprehensive framework that safeguards clients' data and upholds their privacy rights in the digital age. To learn more about our GDPR compliance, contact our Data Protection Officer (DPO), Mukund Patel, at mukund.patel@entigrity.com.

Strong Password Policy:

Undoubtedly, passwords are the primary barrier preventing unauthorized access to information, while robust encryption guarantees the safety of your confidential data. These measures are also effective in preventing data mishandling. Implementing a strong password policy establishes this layer of cybersecurity in accounting, making it imperative to have a directive that enforces regular password updates. At Entigrity, we define stringent criteria for employee passwords, encompassing factors like length, complexity, and unpredictability, further enhancing this security protocol.

What our clients have to say about our data security policy?

Conclusion

At Entigrity, data security is not a mere formality but a steadfast commitment embedded in our core values. Our People, Process, and Practices synergize to create an impregnable fortress around your data. With a dedicated team, robust processes, and stringent practices, we have consistently upheld our promise of safeguarding sensitive information. Our certifications and compliance measures provide you with tangible proof of our dedication to data security. Partner with Entigrity, where your data's protection is paramount.

FAQs:

1. How to improve data security in accounting firms?

To enhance data security in accounting firms, implement strong access controls by utilizing role-based permissions and multi-factor authentication for all employees. Regularly update and patch software systems to prevent vulnerabilities. Encrypt sensitive data both in transit and at rest using robust encryption protocols. Conduct frequent cybersecurity training for staff to raise awareness about phishing attacks and other potential threats, fostering a security-conscious culture.

2. Why is data security important in accounting?

Data security is crucial in accounting for several reasons. First, accounting involves handling sensitive financial information, including personal and company financial records. Breaches could lead to identity theft, fraud, or unauthorized access to critical financial data. Second, maintaining data integrity ensures accurate financial reporting, preventing errors and misstatements that could lead to legal and financial repercussions. Third, regulatory compliance, such as the SOC type II certifications General Data Protection Regulation (GDPR) and the ISO 27001:2013 Certification, requires the protection of personal and sensitive information. Lastly, safeguarding data builds trust with clients, stakeholders, and regulatory bodies, fostering a reputation of reliability and professionalism.

3. How accounting information security may be breached?

Data security in accounting can be breached through various means, including cyberattacks such as phishing, malware, and ransomware, which can compromise sensitive financial data. Human error, like improper handling of physical documents or sharing login credentials, also poses a threat. Additionally, inadequate security measures, such as weak passwords or outdated software, can make accounting systems vulnerable to unauthorized access and data breaches.

Entigrity™ is a trusted offshore staffing partner to 725+ accountants, CPAs, and tax firms across the US and Canada. Our flexible and transparent hiring model gives helps firms of all sizes to hire staff for accounting, bookkeeping, tax preparation, or any other task for 75% less cost. As a firm 'run by accountants, for the accountants,' Entigrity captures the hiring needs of accounting firms most precisely, providing staff that works directly under your control and management; still, you are left with the least to worry about compliance, payroll taxes, overheads or any other benefits. Let's have a quick call to explore a tailored solution that fits your requirements.

Jacob Scott, CPA

Member, Advisory Board

Jacob Scott is a CPA with over 20 years of experience in the area of accounting & finance and has worked as a Senior Audit Associate at EY. Jacob drives the financial planning of the company by analyzing its performance and risks. He retains constant awareness of the company’s financial position and acts to prevent problems. He also sets up and oversees the company’s finance IT system as well as sets targets for and supervise all accounting and finance personnel (management accountants, internal auditors, etc.) Besides overseeing all audit and internal control operations, Jacob develops the corporate fundraising strategy and manage relationships with partners and investors. His roles also include preparing timely and detailed reports on financial performance on a quarterly and annual basis and conducting analysis to make forecasts and report to upper executives. He ensures adherence to financial laws and guidelines.  He has a keen interest in activities and societies, industry tours, educational seminars, cultural activities, sports, and most importantly attending conferences.